Our Constitution

Constitution for:
Cranes Club Europe
(Unincorporated Association)

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1. Name

The name of the group shall be Cranes Club Europe

2. Aims

The aims of Cranes Club Europe will be to:
“Create a space for professionals of Unificationist background to network and share their expertise to better serve their communities and the greater society.”
This aim will focus on three areas:
Network (connect Cranes club members, together creating a space for local Unificationists to get connected and develop projects, through events and online platforms)

Mentor (connect mentors with mentees in need of professional guidance)

Support (to support grassroots initiatives - taking our connections and resources to solve problems our internal and wider community faces)

3. Membership

Membership is open to every person, who has a profession, or is in higher education striving for a defined profession, can be a Cranes Club member and who in written form agrees to:
• Strive through their profession(s) to better serve their communities and the greater society, in accordance with Unification principles.
• Agrees to contribute to the Cranes Club through the yearly membership fee
There is no age requirement, although the Cranes Club specifically targets members of the ages of 22 to 40 with Unificationist background.
Membership will begin as soon as the membership form and first annual payment has been received.
There will be an annual membership fee which will be agreed at the Annual General Meeting (AGM) and will be payable by all members.
A list of all members will be kept by the membership secretary.

Ceasing to be a member

Members may resign at any time in writing to the secretary.
Any member who has not paid their membership fee by the time of the following year’s AGM, will no longer be a member after that AGM has finished. Membership will be instantly re-instated once the membership fee has been paid.
Any offensive behaviour, including racist, sexist or inflammatory remarks, will not be permitted. Anyone behaving in an offensive way or breaking the Code of Ethics policy may be asked not to attend further meetings or to resign from the group if an apology is not given or the behaviour is repeated. The individual concerned shall have the right to be heard by the directors, accompanied by a friend, before a final decision is made.

4. Code of Ethics

All Crane Club members shall strive to treat each other with respect.

5. Officers and committee

The business of the group will be carried out by a group of Directors elected at the Annual General Meeting (AGM). The Directors will meet as necessary and not less than four times a year.
The Directors will consist of three to five members, depending on how many Directors are voted in during the AGM.
The Directors duties and responsibilities are as follows:

• Ensure any funds of the Cranes Club are used solely to promote the aims and objectives of the Cranes Club
• Organize projects and initiatives that benefit the members and further the objectives of the Cranes Club
• Maintain an accurate accounting of all finances, and prepare an annual report for the AGM
• Organize the yearly Cranes Club Conference, during which an AGM will be held
In the event of an officer standing down during the year a replacement will be elected by the next General Meeting of members, or by unanimous agreement of the remaining Directors.

6. Meetings

6.1. Annual General Meetings

An Annual General Meeting (AGM) will be held within fifteen months of the previous AGM.
All members will be notified in writing at least 3 weeks before the date of the meeting, giving the venue, date and time.
Nominations for the Directors may be made to the Secretary before the meeting, or at the meeting.
The quorum for the AGM will be 10% of the membership or 10 members, whichever is the greater number.
Any members unable to attend in person can attend digitally, although will have to assign someone at the meeting to fill in any balloted votes. If any member cannot attend the meeting in-person or digitally, they can assign their vote to another member, with the exception that they cannot assign their vote to the Chairperson for the meeting
. These votes will be considered proxy votes and must be sent to one of the Directors in writing.
At the AGM:-
• The Directors will present a report of the work of Cranes Club Europe over the year.
• The Directors will present the accounts of Cranes Club Europe for the previous year.
• The Directors for the next year will be elected.
• Any proposals given to all of the Directors in advance of the meeting will be discussed.

6.2 Special General Meetings

The Secretary will call a Special General Meeting at the request of the majority of the Directors or at least eight other members giving a written request to the Directors stating the reason for their request.
The meeting will take place within twenty-one days of the request.
All members will be given two weeks notice of such a meeting, giving the venue, date, time and agenda, and notice may be by telephone, email or post. The meeting can be a virtual meeting, or can be an email vote on a single issue.
The quorum for the Special General Meeting will be 10% of the membership or 10 members, whichever is the greater number. In the case of an email vote, 10 votes must be recorded with current members included in the email thread.

6.3 Director Meetings

Director meetings may be called by any of the Directors. Directors must receive notice of meetings at least 7 days before the meeting, unless they all agree to meet within a shorter time period.
The quorum for Director meetings is three Directors.

7. Rules of Procedure for meetings

All questions that arise at any meeting will be discussed openly and the meeting will seek to find general agreement that everyone present can agree to.
A vote will be taken on any issue that requires a decision, and a motion will pass by a simple majority of members present. If the number of votes cast on each side is equal, the chair of the meeting shall have an additional casting vote.

8. Finances

An account will be maintained on behalf of the Association at a bank agreed by the Directors. The cheque signatories will be nominated by the Directors. The signatories must not be related nor members of the same household.
All payments require approval from a majority of Directors.
Records of income and expenditure will be maintained by the Directors and a financial statement given at each meeting.
All money raised by or on behalf of Cranes Club Europe is only to be used to further the aims of the group, as specified in item 2 of this constitution.
Directors will be exempt from any Cranes Club Conference fees and can be reimbursed for personal expenses incurred while working towards the aims of the organization. Personal expenses should be kept within justified reason.

9. Amendments to the Constitution

Amendments to the constitution may only be made at the Annual General Meeting or a Special General Meeting.
Any proposal to amend the constitution must be given to the Secretary in writing. The proposal must then be circulated with the notice of meeting.
Any proposal to amend the constitution will require a two thirds majority of those present and entitled to vote.

10. Dissolution

If a meeting, by simple majority, decides that it is necessary to close down the group it may call a Special General Meeting to do so. The sole business of this meeting will be to dissolve the group.
If it is agreed to dissolve the group, all remaining money and other assets, once outstanding debts have been paid, will be donated to a local EU FFWPU Chapter.

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